the Limitations of Groove or…….. times when Groove just isn’t groovy enough
sorry had to do it
Groove 2007 is my new favourite app but it has some limitations, this refers to a standalone installation of Microsoft Office Groove 2007, I’ll look at the benefits of Groove 2007 within the context of Groove Server 2007 and Groove Enterprise services later.
I’ve been wondering just how far you can go with Groove.
there’s not a great deal out there on Groove’s limitations, the FAQ expounds it’s virtues there are a few limitations which I’ve discovered, thankfully not through trial and error
- Groove cannot synchronize any files that are larger than 1 GByte.
- Groove will stop synchronizing any file sharing workspace that has more than 5000 files or which exceeds 2 GBytes in total.
in addition you can’t synchronise Hidden, System, Temporary, or Offline files, this last limitation caused me a problem recently, I needed to share historical documents with a colleague which only existed in an offline folder on my machine when I created the workspace.
I had to save it elsewhere and then upload the saved folder to Groove – I suppose it’s too much to expect Groove to synchronise an already synchronising file so you do need to plan when you are going to build your Groove Workspaces.
you also can’t share a networked folder or any folder already being shared by another groove account.
There are a few tips for keeping your Groove Workspace running nicely, bear in mind a beefier system will help but much like walking in the wilderness keep the Groove party moving at a speed that suits the slowest members.
- Don’t flood the workspace by adding large numbers of files at once, the update grinds, and I mean really grinds if you add loads of files, you can go and make a cup of tea, the single multiple upload seems to take far longer than the combined duration of the same uploads when completed individually.
- try to keep the number of files down in a workspace, there’s an overhead as Groove has to check multiple files for changes over and over again.
- the number of files multiplied by the rate of change is a good indication of how the workspace will perform lots of files with little change will perform better than a few files with lots and lots of changes – due to the overhead of updates
- keep Groove running, there seems to be a lag when you start the launchbar before the synchronisation stabilises.
if you have members of your workspace that don’t need to be appraised of every update in all or any part of the workspace as it happens you can encourage them to use manual updates, to do this right click on a file folder in the files tool and select properties
then click the downloads tab and select manual download
you can do this folder by folder or by a folder tree as folders inherit the download properties of their parent.
reducing the number of people automatically downloading means the Groove clients reduce the number of updates they have to do, keeping things zipping along.
Microsoft say that
Any team of information workers that needs to collaborate on a project can derive value from Office Groove 2007. Team sizes typically range from 2 through 30 members for maximum productivity and effectiveness
Groove hits the mark in this environment and as a solution to the problems surrounding ad hoc collaboration it seems to me to be a winner.